Oakcreek Club HOA - Upper Marlboro, MD

Virtual Budget and Finance Committee Meeting
2020-07-13 19:00 - 20:30 (America/New_York)
OAK CREEK BUDGET & FINANCE COMMITTEE
Meeting Agenda
Monday July 31, 2020 7:00 pm -8:35 pm
Topic: Budget & Finance Committee Meeting Chair: Marisa Reid; Vice Chair James Taylor
Members: Will Abdul, Kenneth Edwards, Kristen Stierwalt-Huff, Dr. Lenora Gant, and London Wills
CAMP Representative: On Site Community Manager
Facilitator: Marisa Reid
Note taker: TBA
Timekeeper: Kristen Stierwalt-Huff
Meeting objectives:
• Review of May 2020 Financial Report
• 2021 Budget Preparation
To prepare for this meeting, please:
• Read package of materials
Schedule [7:00 pm – 8:35 pm]
Time Minutes Activity
7:00 1 Meeting called to order
7:01 15 Resident Forum
7:22 5 Review of Financial Summary provided to the Board (Green Tab)
7:28 30 Review of May 2020 Financial Report (Pink Tab)
7:58 30 Discussion of 2021 Budget Preparation
8:28 7 Review steps for next meeting
8:35 Adjourn, Next meeting is scheduled for TBA

You are invited to a Zoom meeting.
When: Jul 13, 2020 07:00 PM Eastern Time (US and Canada)
Register in advance for this meeting:
https://zoom.us/meeting/register/tJ0pcemtqD8qEtIYnSkjtiZbrVAyZS54xiId
After registering, you will receive a confirmation email containing information about joining the meeting.
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Meeting ID: 994 6056 4086
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Meeting ID: 994 6056 4086
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Find your local number: https://zoom.us/u/argOEEeO

Oak Creek Club Virtual Town Hall
2020-06-30 18:30 - 20:30
Tamika Davis is inviting you to a scheduled Zoom meeting.
Registration Link
https://zoom.us/meeting/register/tJUlc-2upzMoHNJ4WZG0qG11UCmQVVQX3euX
Join Zoom Meeting
https://zoom.us/j/91844698266?pwd=[REDACTED]
Meeting ID: 918 4469 8266
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Meeting ID: 918 4469 8266
Password: [REDACTED]
Find your local number: https://zoom.us/u/akUX0pZWh
Oak Creek Club Homeowners Association
Virtual Town Hall Meeting
Tuesday June 30, 2020 @ 6:30 PM
14505 Mary Bowie Parkway
Upper Marlboro MD, 20774

AGENDA
Call to Order: 6:30 PM
Explanation of Virtual Meeting Protocol: Dwight Ward
Oak Creek Land Swap: Dwight Ward
Update from Officer Battle: Oak Creek Community Liaison: (3 Minutes)
Homeowner Questions from Chat: (5 minutes) Karina Haley
Statements from Jeff Rice and Brian Blake from Oak Creek Club Golf Course: (5 Minutes)
Homeowner Questions from chat box: (5 minutes) Karina Haley
Update from Andrew Maggio and Sam Aldridge from Dunbar Security Solutions: (5 Minutes)
Homeowner Questions from chat (5 minutes) Karina Haley
Developer Update: Church Road Widening/Comcast- Jack Carney
Oak Creek Swimming Pool/Fitness Center Update: Jesse Morgan, Vanessa Waddy, Tamika Davis
Resident Forum:
Adjournment: 8:30 PM

Social Committee Meetting
2020-06-27 18:30 - 19:30

Teen Education and Learn Golf Event-CANCELLED
2020-06-27 13:00 - 16:00

Access Control Committee Meeting
2020-06-17 18:30 - 20:30
You are invited to a Zoom meeting.
When: Jun 17, 2020 06:30 PM Eastern Time (US and Canada)
Register in advance for this meeting:
https://zoom.us/meeting/register/tJ0tceitqDojGNOEVphDBBVQ-2VyP4xDwVVj
After registering, you will receive a confirmation email containing information about joining the meeting.

Join Zoom Meeting
https://zoom.us/j/99061561927?pwd=[REDACTED]
Meeting ID: 990 6156 1927
Password: [REDACTED]
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Meeting ID: 990 6156 1927
Password: [REDACTED]
Find your local number: https://zoom.us/u/aceqzuVqL8
Oak Creek Club Homeowners Association
Access Committee Virtual Meeting
Wednesday June 17, 2020 @ 6:30 PM
14505 Mary Bowie Parkway
Upper Marlboro MD, 20774
AGENDA

Call to Order: 6:30 PM
Explanation of Virtual Meeting Protocol: Tamika Davis
Introduction of Committee Members: Garry Yancy
Comments from Access Control Team Mgmt.: Andrew Maggio/Sam Aldridge
Comments from All Systems Rep: Rick Rosetta
Resident Forum: Based on Questions in the chat Box

Adjournment: 8:00PM

Covenants Committee Meeting
2020-06-16 18:00 - 19:30 | Swim and Tennis Center
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Meeting ID: 930 7958 0368
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+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
Meeting ID: 930 7958 0368
Password: [REDACTED]
Find your local number: https://zoom.us/u/acoGdHOJQM

Communications Committee Meeting
2020-06-10 19:00 - 20:00

Board Meeting
2020-06-09 18:30 - 20:30
Virtual Board Meeting via Zoom
Oak Creek Club Homeowners Association
Board of Directors Virtual Meeting
Tuesday June 9, 2020 @ 6:30 PM
14505 Mary Bowie Parkway
Upper Marlboro MD, 20774
AGENDA
Call to Order: 6:30 PM
Explanation of Virtual Meeting Protocol: Dwight Ward
Approval of Minutes: Approval of minutes from Board of Directors committee chair meeting March 3, 2020. Approval of conference call minutes from April 6, 2020, April 13, 2020, April 20, 2020, May 11, 2020, May 26, 2020, and June 1, 2020.
Developer Update: Travis Witmer
Committee Reports:
Covenants
Management Report:
Financial Report:
Consent Agenda:
A. Ratify vote made April 15, 2020 for approval of payment arrangement for File # 70229.242 Sangerville. (Tab 7)
B. Ratify vote made March 10, 2020 for account # E0492442L0400928 (Tab 8)
C. Ratify vote made March 10, 2020 for account # R0423560L0348052 (Tab 9)
D. Ratify vote made May 11, 2020 for Congratulatory page addition to HOA website for the Oak Creek Class of 2020. (Tab 10)
E. Ratify vote for 2020 Fountain Contract with Lake Source (Tab 11)
F. Ratify vote for COVID-19 Collection plan (Email Attachment)
G. Ratify vote made May 18, 2020 to adopt ZOOM platform for Board and committee meetings (Emailed attachment)
H. Ratify vote to approve social committee request of $3,000 for graduation virtual yearbook and parade. (emailed attachment)
I. Ratify vote made May 26, 2020 for landscaping need on Sangerville Circle.
New Business:
A. Review proposal for Photographer from Communications Committee (emailed attachment)
B. Provide update on Status of Oak Creek Swimming Pool Opening- Vanessa
Resident Forum:
Adjournment: 8:30 PM

Virtual Budget and Finance Committee Meeting - 7pm
2020-06-01 19:00 - 20:00

Memorial Day Observance
2020-05-26 | Swim and Tennis Center
In observation of the Memorial Day holiday the Oak Creek Club Homeowners Association managment team will not be working remotely on Monday May 25, 2020. The office team will reconvene working remotely on Tuesday May 26, 2020 at 9am.
Have a happy and safe holiday weekend.

Covenant Committee Meeting
2020-05-19 18:00 - 20:00 | Swim and Tennis Center

Virtual Board Meeting TBA
2020-05-12 18:30 - 20:00
Method of meeting to be announced.

Covenants Committee Meeting
2020-04-21 18:00 - 19:30 | Oak Creek Club

Facilities Committee Meeting
2020-04-18 19:00 - 20:00, 2020-03-12 19:00 - 20:00 | Oak Creek Club

Potomac Watershed Clean-up Day - CANCELLED
2020-04-18 09:00 - 12:00 | Oak Creek Club
We have come to the hard decision to cancel the Potomac River Watershed Cleanup for this year. The Alice Ferguson Foundation is following CDC and WHO recommendations and suspending our public activities (including the Cleanup) for the next 8 weeks to ensure that our volunteers, partners, and staff are safe.

Community Access Committee Meeting
2020-04-16 19:00 - 20:30, 2020-03-19 19:00 - 20:30 | Oak Creek Club

Communications Committee Meeting
2020-04-15 19:00 - 20:00, 2020-03-09 19:00 - 20:00 | Oak Creek Club

Board Meeting - CANCELLED
2020-04-14 18:30 - 20:30

Easter Egg Event - CANCELLED
2020-04-11 14:00 - 16:00

Grounds Committee Meeting - CANCELLED
2020-04-07 18:30 - 19:30

Budget & Finance Committee Meeting - CANCELLED
2020-04-06 19:00 - 20:00 | Oak Creek Club

Covenants Committee Meeting - CANCELLED
2020-03-17 18:00 - 19:30 | Oak Creek Club

Board and Committee Chairs
2020-03-04 18:30 - 20:30 | Oak Creek Club

Grounds Committee Meeting
2020-03-04 17:00 - 18:30 | Oak Creek Club
